Strato PO – Approval Flow

Power Automate · SharePoint “When an item is created” · routing by approval limit and supervisor from the client approval matrix

SharePoint Approvals Outlook email Variable Condition Loop

Routing rule

Capex PO (Capex = true), checked first:

  1. PO total up to 10,000: the approval request goes to Kevin Flanagan.
  2. PO total above 10,000: the approval request goes to Brian Cunkelman.
  3. In both cases the requester’s direct supervisor gets an FYI notification. This is skipped if the supervisor is the approver.

Non-Capex PO:

  1. If the PO total is within the requester’s own approval limit, the approval request goes to the requester.
  2. If not, go up the requester’s supervisor chain. The first supervisor whose limit covers the PO total gets the approval request.
  3. Every supervisor passed over on the way up gets an FYI notification, not an approval request.
  4. Brian Cunkelman is the top approver and the only approver above 200,000. Any PO that no one below him can cover goes to him.
  5. If a supervisor has no row in the matrix, the PO goes straight to Brian Cunkelman.
  6. On Approve or Reject, the PO item is updated and the requester gets an email.

Try it

Who approves at each PO total, by requester (non-Capex)

Capex POs: ≤ 10,000 → Kevin Flanagan, > 10,000 → Brian Cunkelman, FYI to the requester’s direct supervisor.

RequesterDepartmentOwn limitPO total → approver (FYI notified)Data note